UCAS\Discovery Adviser booking guide

• Log onto your group booking portal call your E-Net account (www.ucas.com/enet)  
• Choose the Manage Group Bookings tab at the top of the screen.
• Choose the Email Invitations tab. 

This section of your account allows you to send email invitations to the students and advisers that you would like to join your group.   You can send out individual invites or upload an Excel file to bulk invite.  When uploading an Excel file there only needs to be two columns, with column headings as shown:    

• You will need to upload a list of students and a separate list of advisers.  
• Select Adviser or Student to define the type of contacts you are uploading.
• Select the timeslot you are inviting your contacts too.  

Once uploaded, your contacts are automatically sent an email with a personal link (which expires after two weeks) to register against your booking.  

To resend the invitations to your students click "Resend Incomplete".

You can copy these instructions to send to your students by tweaking a few pieces of information. Direct your students too: 

• Visit https://www.ucas.com/dashboard to set up or login to your UCAS Hub account. All students need an account in order to register to attend an event. 

• Login to your UCAS Hub account and go to the following:
  
  For UCAS Discovery Events:
  https://www.ucas.com/undergraduate/what-and-where-study/open-days-and-events/ucas-discovery-exhibitions. Find and select the event you are attending. 

• Click on the BOOK NOW button.  

• Then click STUDENT 

• JOIN GROUP BOOKING.  

• Enter the booking reference your teacher has provided: UCASBKN###### [Advisers - your booking reference to provide to your students/advisers can be found in your group booking confirmation email from events@ucas.ac.uk

• Fill out the registration form 

• You will receive a confirmation email that has a link to your personalised ticket. 

• Please bring your personalised ticket to the event, either on your mobile phone or as a printed ticket.

You can login to your Events E-Net account as a Group Leader to increase your booking capacity (allocation) if spaces are available. Please contact us if there is no option to increase. 

You can login to your Events E-Net account as a Group Leader, In the ‘used’ box, click ‘view’. A list of all your registrants will appear. Under ‘actions’, click ‘cancel’ next to the registrants that you would like to remove.  

Login to your E those registered Net account, on under the ‘ Used section, click ‘ View ’ . You will see a list of your booking. You can either print individual tickets by clicking the ‘ Print ’ on same line as individuals or download a zip file with all the tickets.

On completion of their booking, students and advisers will see the screen below where they can click to download their ticket. A screen shot of the barcode can also be taken Students also receive a confirmation email with a link to their ticket .

• Check your junk email as this is the most common problem.
• Contact us to check we have the right email address. Email us at events@ucas.ac.uk or call 01242 544808.
• Check that your school security is not blocking emails from UCAS’ email address events@ucas.ac.uk and events@ucas.com.

Yes, you can login to your Events ENet account as a Group Leader, In the ‘used’ box, click ‘view’. A list of all your registrants will appear. Under ‘attended’, you will see a Yes for those who have attended and a No for those who have not. Please note that if a student has had to reregister, due to ticket issu es on the day, they may not show as Yes.